Last Updated- October 4th
Below is a list of ways in which people can help out at the contest. Please let Ann know what you can do to help them out. As items get donated and jobs get filled, Ann will place a check by that item on the list. Some people generally donate the same items for each contest or help in the same way. If a name appears by a job or donation, but it is not checked, it simply means we have not confirmed the item yet, but are hoping they will continue the tradition.
Check here often to see what still needs to be done and what might have been added.
If you wish to contact a business for a donation, we have a letter which you must take with you. Please do not solicite donations without this letter. If you do get a donation you MUST e-mail Ann or Linda with the name of the business, contact person, address, phone, e-mail and web address. Then it is your responsibility to send them a thank you note. This may seem picky, but as we get more business support we need help to take care of the proper way to get donations, and to thank the businesses after.
Contest Day
Weeks and days ahead
During Contest Help
We need the following supplies Donated: Thanks to our sponsors for helping with most of them.
Donations: We need the following items donated for the concession stand.
Below are the items we have donated so far for our raffle. Please feel free to contact businesses who might be willing to donate items for our raffle or concession stand.
Finally, anyone who provides donations will get their name added to our sponsor list on our web site and will be mentioned in our program.
NBTA Fall Festival Pageant and Open Contest- October 25, 2009
Ongoing needs
We need the following items loaned to us. They will be returned right after the contest.
Donations of trophies-
Donations of medals
Donations of plaques.
Donations of banners if they don't have a year printed-Sydney need a few more.
Help setting up- 7:00 Am contest day
Take boxes to gym-Contest day
Clean up after contest-
Deliver boxes back to Ann's house
Reorganize tubs, prepare for next contest and help Ann store items after contest-
helping make trophies
reorganize folders and lane signs-Barney and Mildred
make certificates on a printer for first in individual events in pageant-
order crowns-Ann
order or make sportswear banners-
order medals-Ann
order medallions-Ann
order plaques-Ann
Making Pageant banners
Pins for banners-
Attaching plates to trophies-
Making and attaching Sport plates- Ann
Double checking entries-
Putting names on score sheets- Work Day
Putting score sheets into correct folders Work Day
Getting folders into correct order and lanes-Work Day
Making Programs- Jennifer
Finish judges packets- work day
Assemble twirlers' folders- work day
Making name tags for judges and other helpers- Cindy
Concessions Stand Chairperson-
Concessions Stand-
Raffle Stand-
Clerks -
Runners -
Hang results poster-
Folder pick up-Austin
Data entry -Scott
Announcer -Dr. Alward
Results tape up Ann/Austin
Checking on and supplying judges with drinks, food-
Trophy stand at contest- Debbie
Janitors (bathroom check)
Tabulating-
Welcome Table-Austin
Banker to get change-
Extension cords, power strips, sound system, large coffe pot, and serving utensils are items we'd love to get as permanent donations- used is fine.
Extension cords and power strips-
CD player- Ann
Sound system- Ann
Rack for hanging costumes-
Serving Utensils, Large Forks, Big Spoons-
Adding Machine-Annette
Crockpots-Annette, need one more
Coffee pot that can make large amounts-Ann
Bags of several different kinds of candy for the judges' tables-
Table cloths and decorations for judges tables-
Table cloths and decorations for trophy and raffle table
Raffle Tickets-Ann
Small thank you gifts for the judges-
Large Roll of Caution Tape-
Masking Tape (2 rolls)-D. Schick/ReMax
Scotch Tape-D. Schick/ReMax
Scotch Tape dispenser-D. Schick/ReMax
Paper Clips-D. Schick/ReMax
Trash Bag Liners-D. Schick/ReMax
Paper Towels-D. Schick/ReMax
Highlighters-D. Schick/ReMax
Pocket Folders-
Sticky Notes- Ann
Pens- Ebert Orthodontics
Scissors-D. Schick/ReMax
Rubberbands-D. Schick/ReMax
Stapler and Staples- D. Schick/ReMax
Money Bags- First National Bank
Items for the raffle: Cheap Plastic Table clothes for concession stand/tables (4)
Hot dogs-
Buns-
Small bags of chips- Annette
Muffins-Annette
Breakfast Burritos-
Paper plates (200)- D. Schick/ReMax
Nacho plates- D. Schick/ReMax
Napkins (200)-
Ketchup (1 bottle)
Mustard (1 bottle)
Relish (1 bottle)-
Utensils-D. Schick/ReMax
Donuts (2 dozen)-
Small Juice boxes- Annette
Coffee (48 cups worth)D. Schick/ReMax
Cream Schick/ReMax
Sugar-D. Schick/ReMax
Insulated paper cups
Nacho cheese Sauce and chips-3 Margaritas Restaurant
Soda - twelve packs-
Bottled water-
Coolers with ice-
Other donations from businesses: Raffle Basket
Raffle basket-
Other
If you are willing to contact a business that you frequent, please ask for the following:
If you would like a letter to take to businesses that explains the contest, our needs and what we will do for any sponsor please select Donation letter and print out as many copies as you need. This will be available in the near future.
Anyone who would be willing to contact restaurants near there for donations, ads, or gift certificate, would be appreciated. It is quite possible that we will be able to send business their way.