Last updated: Oct. 6, 2008
Below is a list of ways in which people can help out at the contest. Please let Ann know what you can do to help them out. As items get donated and jobs get filled, Ann will make the changes to the web site. Some people generally donate the same items for each contest or help in the same way. If a name appears by a job or donation, but it is not checked, it simply means we have not confirmed the item yet, but are hoping they will continue the tradition.
Check here often to see what still needs to be done and what might have been added.
If you wish to contact a business for a donation, we have a letter which you must take with you. Please do not solicite donations without this letter. If you do get a donation you MUST e-mail Ann or Linda with the name of the business, contact person, address, phone, e-mail and web address. Then it is your responsibility to send them a thank you note. This may seem picky, but as we get more business support we need help to take care of the proper way to get donations, and to thank the businesses after.
Contest Day
Weeks and days ahead
During Contest Help
We need the following supplies Donated: Thanks to our sponsors for helping with most of them.
Donations: We need the following items donated for the concession stand.
Below are the items we have donated so far for our raffle. Please feel free to contact businesses who might be willing to donate items for our raffle or concession stand.
Finally, anyone who provides donations will get their name added to our sponsor list on our web site and will be mentioned in our program.
NBTA Fall Festival Contest- October 25, 2008
Ongoing needs
We need the following items loaned to us. They will be returned right after the contest.
Donations of trophies- Rachel, Haley
Donations of medals, medallions- Molly.
Donations of plaques.
Donations of banners if they don't have a year printed.
Help setting up- Stephanie, Amber, Yvonne, Linda
Take boxes to gym-Treasa
Clean up after contest-Stephanie-need many more
Deliver boxes back to Ann's house
Reorganize tubs, prepare for next contest and help Ann store items after contest-
helping make trophies
reorganize folders and lane signs- Mildred and Barney
make certificates on a printer for first in individual events in pageant-
order crowns-
order or make sportswear banners
order medals-Ann
order medallions-Ann
order plaques-Ann
Making Pageant banners-Amber
Pins for banners-
Attaching plates to trophies-
Making and attaching Sport plates-
Double checking entries- work day
Putting names on score sheets- work day
Putting score sheets into correct folders-work day
Getting folders into correct order and lanes-work day
Making Programs-
Finish judges packets- work day
Assemble twirlers' folders- work day
Making name tags for judges and other helpers- Cindy
Concessions Stand - Chris, Josh
Concessions Stand Chairperson- Chris
Raffle Stand-Allison
Clerks - Jacque, Jen Rachel, Mr. Pederson
Runners -Kim, need 2 more
Hang results poster-
Folder pick up-
Data entry -Scott
Announcer -Dr. Alward
Results tape up Ann
Checking on and supplying judges with drinks, food-Stacy
Trophy stand at contest- Brenda
Janitors (bathroom check)
Tabulating-Stephanie
Welcome Table-
Banker to get change for concessions-Treasa
Extension cords, power strips, sound system, large coffe pot, and serving utensils are items we'd love to get as permanent donations- used is fine.
Extension cords and power strips-Amber
CD player- Ann
Sound system- Walsh Family
Rack for hanging costumes-Treasa
Serving Utensils, Large Forks, Big Spoons- McCarthy's -.
Crockpots- Treasa, Walsh
Coffee pot that can make large amounts-Ann
Bags of several different kinds of candy for the judges' tables-Amber
Table cloths and decorations for judges tables-
Table cloths and decorations for trophy and raffle table need decorations only
Raffle Tickets-Ann
Small thank you gifts for the judges-Amber
Large Roll of Caution Tape-Ann
Masking Tape (2 rolls)-D. Schick/ReMax
Scotch Tape-D. Schick/ReMax
Scotch Tape dispenser-D. Schick/ReMax
Paper Clips-D. Schick/ReMax
Trash Bag Liners-D. Schick/ReMax
Paper Towels-D. Schick/ReMax
Highlighters-D. Schick/ReMax
Pocket Folders- Julie
Sticky Notes-
Pens- Ebert Orthodontics
Scissors-D. Schick/ReMax
Rubberbands-D. Schick/ReMax
Stapler and Staples- D. Schick/ReMax
Money Bags- First National Bank
Items for the raffle: Cheap Plastic Table clothes for concession stand/tables (4)
Hot dogs-
Buns-
Small bags of chips- Brenda
Breakfast Bread-Holly
Breakfast Burritos-Sherry
Paper plates (200)- D. Schick/ReMax
Nacho plates- D. Schick/ReMax
Napkins (200)- Julie
Ketchup (1 bottle)-Amy
Mustard (1 bottle)- Amy
Relish (1 bottle)-Amy
Utensils-D. Schick/ReMax
Donuts (2 dozen)-Brenda
Small Juice boxes- Pam
Coffee (48 cups worth)D. Schick/ReMax
Cream Schick/ReMax
Sugar-D. Schick/ReMax
Insulated paper cups
Nacho cheese Sauce and chips-Las Tres Margaritas Restaurant
Soda - twelve packs-Shannon, Treasa (need more)
Bottled water
Coolers with ice- Debbie, Treasa, need more
Other donations from businesses: Numerous Raffle Items-Amber
Molly the Majorette Gift Basket-Debbie and Molly
Twirling Brother's Gift Basket- Debbie and Molly
Pampered Chef- Tamara Collins
Other
If you are willing to contact a business that you frequent, please ask for the following:
If you would like a letter to take to businesses that explains the contest, our needs and what we will do for any sponsor please select Donation letter and print out as many copies as you need. This will be available in the near future.
Anyone who would be willing to contact restaurants near there for donations, ads, or gift certificate, would be appreciated. It is quite possible that we will be able to send business their way.